Senior Manager of Institutional Giving

The Queens Library Foundation (QLF) is a 501(c)(3) and 509(a)(1) and 170(b)(1)(A)(vi) non-profit organization whose mission is to raise funds for the programs, services, and materials for Queens Library.

The Senior Manager of Institutional Giving will be responsible for researching, developing and writing proposals and planning strategies under which the Library’s strategic fundraising proposal objectives are attained. The Senior Manager of Institutional Giving will conduct needs assessments, attend bidders conferences and technical assistance workshops, oversee data collection, input, analyze and evaluate program activities for proposal submission and will organize and interpret complex data and write clear communications. The ideal candidate must be able to work with minimal supervision.



  • Works with key Library staff to help facilitate the development of proposals by participating in conception, planning and preparation of full-fledge proposals (including evaluation plan and budgets through the finance department).
  • Researches program issues, national trends, and potential partners to help inform the team and process throughout program development.
  • Conducts needs assessments; oversees data collection; inputs, analyzes and evaluates program activities for proposal submission. 
  • Establishes priorities, evaluates program effectiveness and tracks multiple projects and deadlines. 
  • Provides consultative services to the Program Directors and other library staff regarding submission of proposals. 
  • Analyzes and consults on appropriate use of funding.
  • Assists the Director of Institutional Giving in identifying new grant initiatives and other funding mechanisms appropriate for the library’s objectives. 
  • Identifies a wide array of policy and organizational issues related to the proposal.
  • Completes a variety of editorial, proofreading, and writing projects, as assigned.
  • Maintains filing system to archive documentation of drafts, revisions and approvals. 
  • Develops a database of background materials for use in future grant applications. 
  • Develops a broad range of standard boilerplate descriptions of library resources, programs and services for inclusion in proposal applications.
  • Organizes and maintains grant applications. Maintains a calendar of grant deadlines. 
  • Responsible for file retention.
  • Performs other duties as required.
  • Bachelor’s Degree and a minimum of five years of grant writing, researching, development and contract experience (i.e., government grants, government contracts, sponsored research) required.
  • Demonstrated success and skill at researching, analyzing and evaluating information for the preparation of grant proposals required. 
  • Strong knowledge of and experience with contract and grant policies and issues required. Proven track record with writing and submitting full, multi-year, grant applications required. 
  • Experience in data research, collection, management and analysis, using web tools, relational databases, statistical software and spreadsheets required.
  • Strong organizational skills and ability to manage multiple projects with conflicting deadlines required.  Must possess efficient time management skills.  Demonstrated ability to work with minimal direction as well as in a team setting required.
  • Superior skill in written communications that expresses complex content in short, but concise proposals required. This includes experience in proofreading, editing for content, style, flow and tone. 
  • Familiarity with government funding agencies, OMB Circulars, City, State and Federal Acquisition Regulations (i.e., U.S. Department of Education, New York State Education Department, National Science Foundation, HUD, U.S. Department of Health and Mental Hygiene, Dormitory Authority of the State of New York, Department of Youth and Community Development) required.


Queens Library is a national and international leader in the delivery of public library service. Innovation and leadership are the hall marks of Queens Library. Our mission is to meet the needs of the community by offering lifelong learning opportunities and ensuring there is a positive impact in the community. Queens Library fulfills its goals by embracing innovation and change. With a history of offering pioneering programs that meet the diverse needs of the most diverse county in the US, Queens Library is a place where innovation and leaders are welcomed.   Queens Library a private, non-profit corporation located in Queens, New York and includes 65 service locations with 1,700 employees.

Queens Library is the proud recipient of the following awards: 2009 Library Journal, Library of the Year, 2014 ALA/Information Today, Library of the Future, 2013 ULC Top Innovators, 2013 American-Architect’s Building of the Year (Queens Library at Glen Oaks).

To Apply:  Please send your resume and cover letter to Employment@queenslibrary.org  and reference “Senior Manager of Institutional Giving – QLWEB” in the subject line of the email. Resumes will only be accepted by email. 

The Queens Library is an Equal Opportunity Employer.